What is a Patient Safety Organization (PSO)

PSOs are the wave of the future, they are part of the future, clinically, electronically and as part of quality and safety improvements. Dr. William Munier, Director of the Center for Quality Improvement and Patient Safety, AHRQ

Licensed providers who have yet to participate in a PSO for fear of its limited scope and acceptance by the courts should reconsider this option. Wes Butler, Barnett Benvenuti & Butler PLLC

“By conferring privilege and confidentiality protections on providers who work with Federally-listed Patient Safety Organizations (PSOs), the Act was intended to promote shared learning to enhance quality and safety nationally.”

What is a Patient Safety Organization (PSO)?

In July 2005, Congress developed the federal Patient Safety and Quality Improvement Act of 2005 in response to the Institute of Medicine report, To Err Is Human. The final Patient Safety Rule was adopted November 21, 2008 and became effective on January 19, 2009. The Agency for Healthcare Research and Quality, one of the eleven divisions under the Department of Health and Human Services, oversees the Patient Safety Rule.

The Patient Safety Act and the Patient Safety Rule provide a structure for PSOs while the legislation affords protection for physicians and healthcare providers that voluntarily and confidential reporting of adverse event information to designated PSOs.  The program intentionally differentiates PSO work from most regulatory and mandatory reporting programs.

In 2008, the Center for Patient Safety was the 5th federally-designated PSO in the country. The goal of the Center for Patient Safety PSO is to learn how and why events are occurring, and inform providers and others about how to prevent future occurrences.

The Patient Safety Act and the Patient Safety Rule reinforce a safety culture that encourages and allows healthcare providers to safely report and share information about vulnerabilities within the healthcare system. The Act extends confidentiality and privilege protections to:

  • Eligible information developed by providers for reporting to a PSO (but not to information developed for other purposes)
  • Deliberations and analyses conducted by either a PSO or a provider in its respective patient safety evaluation system (PSES)
  • Information developed by a PSO for the conduct of patient safety activities
Reasons to Participate in a PSO (from Agency for Healthcare Research and Quality)

When a provider works with a PSO, many of the long-recognized impediments to successful improvement projects can be overcome:

  • Provider fear of increased liability from participating in quality initiatives. The law provides confidentiality protections and privilege protections (inability to introduce the protected information in a legal proceeding), when certain requirements are met.
  • Enables all licensed or certified health care facilities and clinicians to participate. Unlike state protections that often target hospitals or physicians, these protections are broad.
  • Protections are nationwide and uniform. This is especially valuable for systems with facilities in multiple states; a corporate system can share its protected data system-wide with all of its affiliated providers, if it chooses to do so.
  • Insufficient volume. Patient safety events are often too rare for a facility to identify causal factors with certainty.  Each provider benefits from the insights that it can obtain from a PSO that aggregates large volumes of event data from multiple providers.  Moreover, your data remains protected even when the PSO is aggregating it with data from other providers.
  • Lack of feedback. The quantity and types of data you report to a PSO and the specific types of analysis and feedback you want are a matter for negotiation with the PSO.  They are not determined by regulation.
  • Inability to protect deliberations or analyses at your facility. The law permits providers to undertake deliberations and analyses at their facilities that become protected as Patient Safety Work Product immediately as long as they are conducted in the provider’s Patient Safety Evaluation System.
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The Center for Patient Safety believes that collaboration and sharing are the best ways to drive improvement. We strive to provide the right solutions and resources to improve healthcare safety and quality.